We are seeking a highly organized, tech-savvy, and versatile Office Coordinator or Manager and/or Operations Manager to be the “Swiss army knife” of our organization. This pivotal role will directly support our CEO and leadership team while managing day-to-day operations across various critical functions. The ideal candidate will be a proactive problem-solver with an innovative mindset, capable of handling diverse responsibilities with precision and efficiency. You will thrive in a fast-paced environment, excel under pressure, and possess a keen eye for detail and high performance. This role requires someone comfortable wearing many hats and consistently seeking opportunities to streamline processes.
Responsibilities
- Provide comprehensive administrative support to CEO managing correspondence, and preparing presentations and reports
- Manage day-to-day office and/or virtual logistics in a remote environment, ensuring smooth and efficient operations. This may include managing virtual office tools, vendor relationships, and remote team communication protocols
- Drive project management initiatives, utilizing tools like Slack, Notion, Asana, and Monday to track progress, manage deadlines, and ensure seamless execution of projects.
- Handle accounting processes with our CFO and accounting partners, using Quickbooks, SAP, Ariba and more, ensuring accuracy and timely submission across both internal and client-owned platforms
- Move project sales orders through sales pipeline from intake to project wrap and closure
- Identify and implement new technologies and processes to enhance efficiency and productivity across all operational areas
- Serve as a central point of contact for internal and external stakeholders
- Anticipate the needs of the leadership team and proactively address potential challenges
- Maintain organized digital filing systems and ensure easy access to important documents
- Assist with the preparation of meeting agendas, minutes, and follow-up actions
- Support other administrative and operational tasks as needed
Qualifications
- Minimum of 5 years of professional experience in a related field/role, ideally within the entertainment, PR, marketing, or advertising industries
- Proven experience supporting high-level operations is required; Experience supporting C-suite executives is preferred
- Exceptional organizational and time-management skills with a strong ability to multitask and prioritize effectively
- Highly tech-savvy with proficiency in project management tools such as Slack, Notion, Asana, and Monday. Must be comfortable learning and adopting new technologies quickly
- Word processing, spreadsheet and presentation platforms both Google and MS fluency are a must
- Experience with QuickBooks and SAP Concur is preferred
- Excellent written and verbal communication skills with a professional and proactive approach
- Demonstrated ability to work independently and remotely with minimal supervision
- Strong problem-solving skills with a proactive and innovative mindset
- Ability to maintain confidentiality and handle sensitive information with discretion
- Must be versatile, adaptable, and comfortable taking on a wide range of responsibilities
- Ability to thrive in a dynamic, fast-paced environment and maintain composure under pressure
- Attention to detail and a commitment to high-quality work
To Apply
Interested candidates located in or near Columbia, South Carolina are encouraged to submit their resume and a cover letter outlining their relevant experience and why they are a strong fit for this role.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions:
About the Company
The Company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.
All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact a management representative.